I. RECOMMENDATION:
Staff is requesting that the Council allocate funding and authorize City Manager to execute contracts with performers and vendors for the Wings Over the Westside on October 3, 2026, to be held at the New Coalinga Municipal Airport and provide direction as deemed necessary.
II. BACKGROUND:
The inaugural Wings Over the Westside was held on September 27, 2025. The airshow featured multiple acts and various static displays, a car show, and various food and retail vendors. Increasing cost for operations, enhanced security, and complete marketing efforts necessitate additional financial support.
III. DISCUSSION:
This is a brief update to confirm Council is committed to moving forward with the Wings Over the Westside scheduled for October 3, 2026. Staff has contacted a variety of performers to include single aerobatics, paratroopers and warbirds similar to the inaugural Airshow. In addition to performers staff is seeking funding for logistics and operations along with advertising and promotion.
Funding Request Overview
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Category
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Purpose
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Amount
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Performers
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Aerial acts, demo teams, Air Boss, and Announcer
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$55,000-$60,000
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|
Logistics
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Safety, Security, Operations, and Infrastructure
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$30,000-$33,000
|
|
Advertising and Promotion
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Marketing, media, visitor outreach
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$3,500-$7,000
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Total
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$100,000
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The budget request will be allocated to Airport Special Events Expense 101-435-88220. Early planning commitments are needed to ensure a variety of high quality acts are available. A portion of the expenses will be incurred between FY 2025-26 and FY 2026-27. With performers and some vendors requiring deposits to ensure availability for the show date. The balance due will be paid the day of the show. Funding amounts are estimated by category, minor adjustments between categories may occur but staff will not exceed the total budget. Material changes may be expected if any significant changes occur with projected revenue or expenses staff will report back to Council.
Staff will make every effort to ensure the show achieves a cost-positive outcome through proactive sponsorship commitments, early ticket sales, and comprehensive marketing efforts.
IV. ALTERNATIVES:
Adjust funding allocation amount.
V. FISCAL IMPACT:
Authorization of a $100,000 expenditure budget for the 2026 Wings over the Westside Airshow with the expectation that the event is budget neutral from ticket sales and vendors. | | |