I. RECOMMENDATION:
The Chief of
Police recommends the Council approve additional upgrades the police
department's radio system, handheld radios and repeater.
II. BACKGROUND:
In April 2021, Council approved the police department's
request to upgrade its radio system, handheld radios and repeaters. During that upgrade process, a repeater was identified as not working and is in need of replacement, one of the main radios needed to communicate with the Sheriff's Office was identified as being outdated and no longer supported with replacement parts and additional officer positions were allotted to the police department and are in need of handheld radios.
III. DISCUSSION:
During the course of this upgrade, J’s Communication has been
working with the police department and has identified the repeater for Channel
5 was inoperable and needed to be replaced.
J’s Communication also noted that the Sheriff’s Base Radio
for our dispatch center was over 13 years old and not supported anymore. It was recommended that we upgrade that base
radio to the same one the Sheriff’s Office is going to, the P25 Digital with
AES Encrypted options.
These two additional upgrades will complete the original
radio upgrade, hopefully giving the police department a radio system that will
be good for at least the next 10-15 years.
Part of the original staff report also included upgrading the
police departments handheld radios and going from the Motorola APX 7000 radios
to the APX NEXT series. At the time the
police department ordered 20 handheld radios, as that is how many officers we
were slotted for. With the recent
increase of officers to 21 and 4 reserve officer positions, the police
department needs to order an additional 5 Motorola APX NEXT radios to ensure
there are enough radios for all sworn personnel.
The department has contacted
Motorola Solutions and obtained a quote for the additional upgrades and new
handheld radios. The cost for the new
repeater for Channel 5 will be $19,136.01, the cost for the Fresno Sheriff’s Base
station will be $9,484.34 and the cost for the additional APX NEXT handheld
radios will be $37,431.60.
The total cost of the equipment is
$66,051.95. There is an option to make
annual payments with the first payment not being due until one year after the
contract execution. The annual payments
would be:
- $35,744.68
for 2-years at 5.44% interest
- $24,414.08
for 3-years at 5.35% interest
- $18,722.72
for 4-years at 5.22% interest.
The staff recommendation is to proceed with paying the total cost rather than financing.
IV. ALTERNATIVES:
None.
V. FISCAL IMPACT:
A one-time cost of $66,051.95, which may temporarily impact the City's General Fund as an unbudgeted expense, but will ultimately be paid with the state budget allocation the City should be receiving within the next couple of weeks.
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