I. RECOMMENDATION:
It is recommended that the Coalinga City Council award a Contract in the amount of
$297,267.00 to Witbro, Inc. DBA Seal Rite Paving & Grading, 4237 W. Swift Ave., Fresno, CA 93722 for the Elm Avenue Beautification Phase III Project. It is also recommended that a contingency of 10% ($29,726.70) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $326,993.70.
II. BACKGROUND:
a. In July 2021, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Elm Avenue Beautification Phase III Project. The primary scope of work includes install new Curb & Gutter, New Sidewalk, Driveway Approach, Sidewalk & Parking Lot Drainage Channels, Landscape Street Trees (removal and planting) & Irrigation Facilities, Electrical conduit & pull boxes for future pedestrian lighting in front of the Fire Department on Elm Ave.
b. The secondary scope of work, Add Alternate Bids, includes reconstruction of existing concrete improvements along the 100 block of W. Madison Street, Add Alt #1, as well as at the Coalinga Fastrip, 296 E. Elm Avenue, Add Alt #2.
III. DISCUSSION:
City Staff received and opened eight bids for this project on September 8, 2022, at 2:00 p.m. Witbro, Inc. DBA Seal Rite Paving & Grading, was the apparent low bidder with a total bid proposal of $297,267.00. The Engineer’s Estimate was $150,245.00 and $16,340.00 for Add Alt #1, and $40,315.00 for Add Alt #2 for a total of $206,900.00. The entire bid summary is included as Attachment “A”. Witbro, Inc. DBA Seal Rite Paving & Grading, has furnished the required bid bond. If the City Council decides to award the project to Witbro, Inc. DBA Seal Rite Paving & Grading, and the “Notice to Proceed” is issued, the contractor will have 30 working days to complete the work, 40 working days if the Add Alternates are included. The following is a tentative schedule:
Award of Contract: September 15, 2022
Start of Construction: October 17, 2022
Completion of Construction: November 30, 2022
With the Add Alt’s Completion: December 14, 2022
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $297,267.00 with an additional 10% contingency of $29,726.70 for a total of $326,993.70.
This project is funded by Measure C – Street Maintenance and budgeted in FY22.
There will be no fiscal impact to the General Fund. | | |