I. RECOMMENDATION:
It is recommended that the Coalinga City Council award a Contract in the amount of $748,059.00 to R.J. Berry Jr., Inc., 2020 High St., Suite B, Selma, CA 93662 for the Polk Street Rehabilitation Phase II Project. It is also recommended that a contingency of 10% ($74,805.90) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $822,864.90.
II. BACKGROUND:
On December 2, 2021, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Polk Street Rehabilitation Phase II Project. The project includes rehabilitation of 0.58 miles of Polk Street beginning approximately 500 feet west of Monterey Avenue and terminating at Elm Avenue – SR 198. All segments of Polk Street are to receive a variable grind and overlay, while the segment between Coalinga and Sunset Streets will receive full reconstruction of AC pavement and base sections. The project also includes but is not limited to: reconstruction of all ADA non-compliant curb ramps within the project area, the addition of two high visibility pedestrian crossings complete with rectangular rapid-flashing beacons (RRFBs), relocation of an existing storm drainage inlet, adjustment of existing utility lids, replacement of traffic loop detectors, replacement of intersection push-buttons, and placement of traffic markings, striping, and signage.
III. DISCUSSION:
City Staff received and opened six (6) bids for this project on July 12, 2022, at 2:00 p.m. R.J. Berry Jr., Inc., was the apparent low bidder with a total bid proposal of $748,059.00. The Engineer’s Estimate was $743,700.00. The entire bid summary is included as Attachment “A”. R.J. Berry Jr., Inc., has furnished the required bid bond. If the City Council decides to award the project to R.J. Berry Jr., Inc., and the “Notice to Proceed” is issued, the contractor will have 60 working days to complete the work. The following is a tentative schedule:
Award of Contract: August 4, 2022
Start of Construction: August 22, 2022
Completion of Construction: November 16, 2022
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $748,059.00 with an additional 10% contingency of $74,805.90 for a total of $822,864.90. This project is funded by the Surface Transportation Block Grant (STBG) funds. There will be no fiscal impact to the General Fund. | | |