I. RECOMMENDATION:
The Public Works & Utilities Department recommends the City Council approve this request and allow the department to purchase an additional seven (7) solar powered lights for the wastewater plant in the amount of $32,861.00. This item is a component of the security and automation project that is currently out to bid.
II. BACKGROUND:
The wastewater facility, located on the north side of Jayne, is in a remote location. Security is a major concern at this location as it is poorly lit and suffers from many vulnerabilities. The Council had previously approved the purchase of 22 lights however, now with the use of the radio field for discharge, lights are needed in this location as well. Based on an updated photometric analysis, an additional seven (7) more lights are required.
This item was previously authorized by the City Council in 2021 however there was a change in the specification of the light fixture due to a change in the photometrics in turn lead to an increase in cost from $21,000.00 to $32,861.00.
III. DISCUSSION:
Within the past few years, the wastewater facility has been broken into, had property stolen, and vandalized numerous times. Quotes were sought out by 3 different vendors. Of those, Solar One (Fonroche Lighting) offered the lowest bid and best product.
Solar One had the best offer. This quote does not reflect installation cost. However, installation will be completed by the contractor who will be awarded the project once bids are advertised and opened. As the nature of solar installations greatly simplifies project materials and labor required.
Each pole, provided by Solar One, would produce nearly 3800 lumens, would be fully self-contained regarding power production, and have a 10-year lifespan on the batteries. This is in comparison to an average of 5-year lifespans for lights offered by their competitors. The product datasheet is attached (Solar One Light Pole Datasheet.pdf).
IV. ALTERNATIVES:
Do not authorize the purchase of the lighting. – Not Recommended.
V. FISCAL IMPACT:
The amount of $32,861.00 will be funded entirely through the Sewer Enterprise Capital Fund that presently has sufficient funds. Once authorized, staff will place the order for the lights so that when the project is ready for construction they will not have to wait the long lead times for the lights. |