I. RECOMMENDATION:
It is recommended that the Coalinga City Council:
- Award a Contract in the amount of $406,007.00 to R.J. Berry Jr., Inc., 2020 High St., Suite B, Selma, CA 93662 for the 7th Street and Mountainview Street Rehabilitation Project.
- It is also recommended that a contingency of 10% ($40,600.70) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $446,607.70.
II. BACKGROUND:
In February 2021, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the 7th Street Rehabilitation Project. The project includes demolition of existing improvements, sawcutting, roadway excavation and grading, installation of curb and gutter, sidewalk, alley approach, driveway approach, A.C. pavement, aggregate base, sidewalk drain pipe, storm drain inlet, existing utility lid adjustment, thermoplastic striping, thermoplastic pavement markings, and construction surveying. The engineers estimate was $331,800.00.
The secondary scope of work, ADD ALTERNATE BID, included the rehabilitation of Mountain View between Washington Street and College Avenue in Coalinga, CA. The work entails construction surveying, demolition of existing concrete improvements, roadway excavation and grading, placement of aggregate base and asphalt concrete pavement sections, construction of concrete sidewalk, curb and gutter, curb ramps, valley gutter, and drive approaches, adjustment of existing utility lids and sewer manholes, and placement of striping. The engineers estimate is $104,590.00.
III. DISCUSSION:
City Staff received and opened six bids for this project on February 8, 2022, at 2:00 p.m.. R.J. Berry Jr., Inc., was the apparent low bidder with a total bid proposal of $406,007.00. The Engineer’s Estimate was $436,390.00 including the Add Alternate. The entire bid summary is included as Attachment “A”. R.J. Berry Jr., Inc., has furnished the required bid bond. If the City Council decides to award the project to R.J. Berry Jr., Inc., and the “Notice to Proceed” is issued, the contractor will have 40 working days to complete the work. 65 working days if the Add Alternate is included. The following is a tentative schedule:
Award of Contract: February 17, 2022
Start of Construction: March 28, 2022
Construction Completion: May 23, 2022 (40 working days)
Complete w/Mt. View June 27, 2022(+25 working days) Add Alternate 1
IV. ALTERNATIVES:
- The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $406,007.00 with an additional 10% contingency of $40,600.70 for a total of $446,607.70. This project is funded by $347,864.00 in RDA Bond Proceeds and the remaining $98,743.70 will be derived from local street funds. There will be no fiscal impact to the General Fund. | | |