STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY

It is recommended that the Coalinga City Council:

• Accept the project as complete. 
• Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds.
• Authorize the Finance Department to release the 5% construction retention payment to Terra West Construction, Inc. 35 days after recordation of the Notice of Completion by the Fresno County Registrar-Recorder’s Office, contingent upon no claims being filed on the project.

On August 5, 2021, the City Council awarded a construction contract to Terra West Construction, Inc. in an amount of $506,450.00, with the City Council directive to have a deductive change order issued after award to stay within the budgeted amount of $557,095.00.    

The project included but was not limited to: Sawcutting, concrete removal and disposal, clearing and grubbing, alley excavation and grading, installation of AC pavement, aggregate base, curb and gutter, valley gutter, sidewalk, alley approaches, existing utility lid adjustment, and construction surveying. 

The project was completed on January 7, 2022 due to rain delays. The final contract amount is $502,195.47 which is $4,254.53 under the contract. This includes an increase of $1,162.75 for a change order to regrade Alley No. 1, and is within the amount approved by City Council on August 5, 2021. The decrease in the final contract amount is due to a lower quantity for aggregate base.

The final inspection was done on January 18, 2022, which included preparation of final punch list of items. The punch list items were completed on January 18, 2022.  The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

The project was fully funded by Federal Congestion Mitigation Air Quality (CMAQ) Lifeline Funds and TDA Funds.  There is no fiscal impact to the General Fund.