I. RECOMMENDATION:
It is recommended that the Coalinga City Council:
- Accept the project as complete.
- Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds.
- Authorize the Finance Department to release the 5% construction retention payment to American Pavement Systems, Inc. 35 days after recordation of the Notice of Completion by the Fresno County Registrar-Recorder’s Office, contingent upon no claims being filed on the project.
II. BACKGROUND:
On September 2, 2021, the City Council awarded a construction contract to American Pavement Systems, Inc in an amount of $838,585.00, with the City Council directive to have a deductive change order issued after award to stay within the budgeted amount of $922,443.50.
The project included rubberized cape seal surface treatment that is a two-step surface treatment. First, rubberized chip-seal surface is applied, and then a slurry seal is applied. The blending of ground rubber and asphalt cement to replace the typical asphalt binder in the chip seal process greatly enhances the elasticity, flexibility, and longevity of resurfaced streets. Rubberized cape seals cost approximately 20% more than traditional cape seals; however, they can be applied to streets with lower PCIs, and they can extend the life of existing pavement for 10+ years, versus the 5+ that you receive with traditional.
Included in the project scope is the restriping of all street segments, as well as the multi-use trail adjacent to Phelps Avenue.
A notice to Proceed was issued to American Pavement Systems, Inc providing 60 working days to complete construction.
III. DISCUSSION:
The project was completed on schedule. The final contract amount is $831,985.00 which is $6,600.00 below the amount approved by City Council on September 2, 2021. The decrease in the final contract amount is due to elimination of the work at Mtn. View Place.
The final inspection was done on December 10, 2021, which included preparation of final punch list of items. The punch list items were completed on December 9, 2021. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.
IV. ALTERNATIVES:
None.
V. FISCAL IMPACT:
The project was fully funded by Measure C Street Maintenance funds. There was no fiscal impact to the General Fund. | | |