I. RECOMMENDATION:
It is recommended that the Coalinga City Council:
- Award a contract in the amount of $512,280.00 to W.M. Lyles Co., 525 W. Alluvial Ave., Fresno, CA 93711 for the La Cuesta Lift Station Upgrade Project. It is also recommended that a contingency of 10% ($51,228.00) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $563,508.00.
- Increase the FY22 budget for the La Cuesta lift station amount from $300,000 to $563,508 to adjust to the increase in estimated costs.
II. BACKGROUND:
In April 2021, the Coalinga City Council directed staff to prepare construction plans and technical specifications and authorized a call for bids for the La Cuesta Lift Station Upgrade Project. The project is part of the January 2021 approved La Cuesta Sewer Lift Station Pump Replacement and Power Supply Project.
The project will replace the existing pumps with solids handling submersible pumps within the existing wet well, provide an updated power supply, and controls. The 70-foot force main will also be replaced as part of the project. Improving the lift stations accessibility and safety will be included in the proposed improvements.
This is a needed project as during the course of design the second pump had failed and was working on manual bypass. staff has fixed the problem but it is not expected to be a permanent fix therefore, needing this improvement.
III. DISCUSSION:
City Staff received and opened four bids for this project on September 21, 2021, at 2:00 p.m.. W.M. Lyles Co., was the apparent low bidder with a total bid proposal of $512,280.00. The Engineer’s Estimate was $430,800.00. The entire bid summary is included as Attachment “A”. W.M. Lyles Co., has furnished the required bid bond. If the City Council decides to award the project to W.M. Lyles Co., and the “Notice to Proceed” is issued, the contractor will have 180 working days to complete the work. The following is a tentative schedule:
Award of Contract: October 7, 2021
Start of Construction: November 7, 2021
Completion of Construction: June 6, 2022
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids as this was shown to be extremely competitive.
V. FISCAL IMPACT:
Total authorization request for this contract is $512,280.00 with an additional 10% contingency of $51,228.00 for a total of $563,508.00. This project is funded by the sewer fund. There will be no fiscal impact to the General Fund. The sewer fund has adequate reserves (cash) to cover the increased costs associated with this project. | | |