I. RECOMMENDATION:
It is recommended that the Coalinga City Council award a contract in the amount of $353,973.00 to AJ Excavation, Inc., 514 N. Brawley Avenue, Fresno, CA 93706 for the Fresno Street Rehabilitation Project. It is also recommended that a contingency of 10% ($35,397.30) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $389,370.30.
II. BACKGROUND:
In November 2020, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Fresno Street Rehabilitation Project. The primary scope of work includes the rehabilitation of Fresno Street in the four-block segment between Washington Street and Harvard Avenue in Coalinga, CA. The work entails construction surveying, demolition of existing concrete improvements, roadway excavation and grading, placement of aggregate base and asphalt concrete pavement sections, construction of concrete curb and gutter, curb ramp, sidewalk, and valley gutter, adjustment of existing utility lids and sewer manholes, and placement of thermoplastic striping and markings.
III. DISCUSSION:
City Staff received and opened five bids for this project on August 31, 2021, at 2:00 p.m. AJ Excavation, Inc., was the apparent low bidder with a total bid proposal of $353,973.00. The Engineer’s Estimate was $338,715.00. The entire bid summary is included as Attachment “A”. AJ Excavation, Inc., has furnished the required bid bond. If the City Council decides to award the project to AJ Excavation, Inc., and the “Notice to Proceed” is issued, the contractor will have 50 working days to complete the work. The following is a tentative schedule:
Award of Contract: September 16, 2021
Start of Construction: October 4, 2019
Completion of Construction: December 16, 2019
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $353,973.00 with an additional 10% contingency of $35,397.30 for a total of $389,370.30. This project is funded by SB1 Street Funds. The FY22 budget appropriated $280,000 for this project but the City is authorized to utilize more funds ahead of future allocations therefore allowing the City to accept the bids and proceed with the contracted amounts. There will be no fiscal impact to the General Fund. | | |