I. RECOMMENDATION:
It is recommended that the Coalinga City Council award a contract in the amount of $838,585.00 to American Pavement Systems, Inc., 1012 11th Street, Ste 1000, Modesto, CA 95354 for the 2021 Rubberized Cape Seal Project. It is also recommended that a contingency of 10% ($83,858.50) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $922,443.50.
II. BACKGROUND:
In June 2021, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the 2021 Citywide Rubberized Cape Seal Project. The project involves placement of asphalt rubber cape seal on twenty-six street segments located within the City of Coalinga. The street segments were selected based on their PCI or Pavement Condition Index which was evaluated in 2019 utilizing the City's pavement management program. PCI is a numerical rating (0 to 100) of the pavement condition based on the type and severity of distresses observed in the pavement. Roadways with ratings of 0-24 are categorized as Very Poor, 25-49 as Poor, 50-69 as Fair, 70-79 as Very Good, and 90-100 as Excellent. For this project, the median score is 50, which barely tips into the fair category.
Rubberized cape seal surface treatment is a two-step surface treatment. First, rubberized chip-seal surface is applied, and then a slurry seal is applied. The blending of ground rubber and asphalt cement to replace the typical asphalt binder in the chip seal process greatly enhances the elasticity, flexibility, and longevity of resurfaced streets. Rubberized cape seals cost approximately 20% more than traditional cape seals; however, they can be applied to streets with lower PCIs, and they can extend the life of existing pavement for 10+ years, versus the 5+ that you receive with traditional.
Included in the project scope is the restriping of all street segments, as well as the multi-use trail adjacent to Phelps Avenue. Striping will occur approximately two weeks after the surfacing.
III. DISCUSSION:
City Staff received and opened three (3) bids for this project on August 24, 2021, at 2:00 p.m. American Pavement Systems, Inc., was the apparent low bidder with a total bid proposal of $838,585.00. The Engineer’s Estimate was $700,000.00. The entire bid summary is included as Attachment “A”. American Pavement Systems, Inc., has furnished the required bid bond. If the City Council decides to award the project to American Pavement Systems, Inc., and the “Notice to Proceed” is issued, the contractor will have 60 working days to complete the work. The following is a tentative schedule:
Award of Contract: September 2, 2021
Start of Construction: September 20, 2019
Completion of Construction: December 16, 2019
IV. ALTERNATIVES:
- The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $838,585.00 with an additional 10% contingency of $83,858.50 for a total of $922,443.50. This project was authorized in FY21 with $500,000 budgeted from Measure C - Street Maintenance and there is $500,000 budgeted from TDA Article VIII for FY22. There will be no fiscal impact to the General Fund.
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