I. RECOMMENDATION:
Authorize the funding and utilization of Tyler EAM.
II. BACKGROUND:
Public Works has been seeking a solution to better track our current assets and future needs in order to be able to budget more effectively and select infrastructure improvements in a more calculated approach.
III. DISCUSSION:
Assets in the public realm can generally be defined as infrastructure meeting a public need. This can range from a natural gas pipeline to a firehose.
The goal of asset management is to meet the needs of our community while spending as little as possible. Simply put, asset management is a systematic approach of optimizing the allocation of scarce resource to meet a defined objective. This is referred to as the Goldilocks approach to maintenance and operations – not too much that you are spending money unnecessarily, and not too little that it will cost you more later due to neglect and deferred maintenance, but just the right amount at the right time.
To accommodate this approach, several companies have been vetted for usability, effectiveness, and cost. Given our current heavy utilization of the Tyler software ecosphere, Tyler EAM (Enterprise Asset Management) seems to fit the bill most effectively.
IV. ALTERNATIVES:
Do not authorize the funding and utilization of Tyler EAM.
Direct Staff to find a different solution.
V. FISCAL IMPACT:
Water Enterprise 25% | Natural Gas Enterprise 25% | Wastewater Enterprise 25% | Police 12.5% | Fire 12.5%
One Time Fees Recurring Fees
Water Enterprise $7,260 $2,990
Natural Gas Enterprise $7,260 $2,990
Wastewater Enterprise $7,260 $2,990
Police $3,630 $1,495
Fire $3,630 $1,495
This is an unbudgeted item. |