I. RECOMMENDATION:
It is recommended that the Coalinga City Council:
Award a Contract in the amount of $134,463.60 to HBC Enterprises, 1840 Shaw Ave., Ste. 105-08, Clovis, CA 93611 for the Frame Park Splash Pad Project. It is also recommended that a contingency of 10% ($13,446.40) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $147,910.00.
II. BACKGROUND:
In January of 2020, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Frame Park Splash Pad Project. The project includes construction of a Splash Pad with various Rain Deck spray features in Frame Park. Elements of construction include: construction surveying, excavation and grading, installation of aggregate base, concrete splash pad, concrete sidewalk, seat wall, splash features and equipment, and splash pad signage.
III. DISCUSSION:
City Staff received and opened three bids for this project on April 27, 2021, at 2:00 p.m. HBC Enterprises, was the apparent low bidder with a total bid proposal of $134,463.60. The Engineer’s Estimate was $104,161.00. The entire bid summary is included as Attachment “A”. HBC Enterprises has furnished the required bid bond. If the City Council decides to award the project to HBC Enterprises, and the “Notice to Proceed” is issued, the contractor will have 30 working days to complete the work. The following is a tentative schedule:
Award of Contract: May 6, 2021
Start of Construction: June 14, 2021
Completion of Construction: July 26, 2021
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids and may increase bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $134,463.60 with an additional 10% contingency of $13,446.40 for a total of $147,910.00. This project is funded from the City's Park Impact Fee Fund (146-422-98223). There will be no fiscal impact to the General Fund, as impact fee funds are specific to new park improvements. |