STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY

This project proposes to construct concrete walls and gates to secure the Fire Department parking lot and provide for safety and security of Fire Department ambulances as well as replace deteriorating conditions of the parking lot surface. The Fire Department parking lot is located in an area that is accessible to the public from both the alley way as well as the sidewalk of off Elm, and the area located adjacent to McDonalds. In recent months the department has experienced the public walking around the facility “looking for metal” and employees have found evidence of the public using their personal vehicle tailgates to sleep and/or eat in. In addition, the department parks two ambulances in the back parking lot. These ambulances contain controlled narcotics and other medications that are stocked in the apparatus as well as equipment that would be costly to replace. This project would provide security around the whole department prohibiting access to the public decreasing the chances of break-ins to the Fire Department ambulances.

Staff, in working with the City Engineer developed a scope of work and cost estimate to rehabilitate the back parking facility at the Fire Department.  A copy of the scope of work and cost estimate has been attached. 

Project Description: This project would consist of cement masonry block wall that would tie in to the existing walls around the facility. A main vehicle gate off of Elm with access control, a pedestrian gate with access control at the front of the building, a new concrete pad extending to the end of the property line adjacent to McDonalds, parking for 3 Fire Department ambulances, 1 ADA parking spot and 17 additional stalls for employees, and four exterior light poles for added security.

Const. Cost Estimate (not including PE/CE): Approximately $336,755

Staff is requesting authorization to execute a preliminary engineering and construction engineering task order for $85,200 to allow the City Engineer to begin design on the project and provide construction engineering support during construction. In addition to the engineering task order staff is requesting a budget allocation of $421,955 to undertake the above project. Once the project is designed and bid results are received a bid award package will be brought back to the Council for bid award to the lowest apparent bidder.