I. RECOMMENDATION:
City Council authorize a budgeted purchase of two (3) Ford F-250 Trucks for Public Works (Water Distribution, Gas, and Sewer Collection) not to exceed $51,157.83.
II. BACKGROUND:
Staff, as part of the budget process for FY20, included the purchase of three (3) new trucks for the aging public works fleet. The purchase of three (3) additional vehicles was included under the major machinery and equipment funds to be divided between gas distribution, sewer collection and water distribution.
The City will be replacing and further surplus Truck No. 48 and 49, which are 2007 Ford F-250s. No. 49 is no longer operational, and No. 48 passed its life span as a reliable fleet vehicle. No. 58 is a 2008 Chevy and has passed its reliable life span as well.
III. DISCUSSION:
Bids were requested, directly solicited from local vendors, and advertised on our website, in January. As a result, two bids were received. One being from Keller Motors in Hanford, and the other from Gropetti in Visalia.
Keller’s bid was $51,157.83 and Gropetti’s bid was $48,055.84, however Gropetti was unable to guarantee the price beyond the February 18th City Council meeting. Public Works, if authorized, intends to move forward with Gropetti with the condition that they remain under Keller’s price of $51,157.83 per vehicle.
IV. ALTERNATIVES:
Do not authorize staff to proceed with the purchase of three (3) new trucks for public works.
V. FISCAL IMPACT:
The water distribution, sewer collection and gas major machinery and equipment expense accounts will be utilized to support the total (not to exceed) $153,473.49. This will not affect the general fund. |