I. RECOMMENDATION:
It is recommended that the Coalinga City Council:
- Award a Contract in the amount of $520,609.52 to Lighthouse Electrical, Inc., 3585 E. Date Ave., Fresno, CA 93725 for the Water Treatment Plant Supervisory Control and Data Acquisition (SCADA) Improvements Project in addition to a contingency of 10% ($52,060.95) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $572,670.47.
- Authorization for the Assistant City Manager to execute a construction engineering task order with the City Engineer in the amount of $52,060.00.
II. BACKGROUND:
In February 2018, the Coalinga City Council directed staff to execute a contract to Frisch Engineering, Inc. of Folsom, California, for SCADA system upgrade engineering services. Once design of the SCADA system was complete the City Engineer advertised bids for construction.
The work to be completed under this construction contract with Lighthouse Electrical includes, performing all work necessary and is more specifically defined in the Contract Documents, but which generally consists of furnishing labor and materials to provide and install PLC Control Panels and other miscellaneous electrical work as specified for, but not limited to:
- PLC Control Panels (total of 7)
- SCADA Hardware and software (all programming to be completed by Frisch Engineering under separate task order - approved by Council on 11-5-2020)
- Fiber optic network including WiFi access points and radios
- Equipment Demolition and waste
- Site Electrical Materials
- Site Electrical Labor
III. DISCUSSION:
City Staff received and opened five bids for this project on October 27, 2020, at 2:00 p.m. Lighthouse Electrical, Inc., was the apparent low bidder with a total bid proposal of $520,609.52. The Engineer’s Estimate was $900,711.00. The entire bid summary is included as Attachment “A”. Lighthouse Electrical, Inc., has furnished the required bid bond. If the City Council decides to award the project to Lighthouse Electrical, Inc., and the “Notice to Proceed” is issued, the contractor will have 334 working days to complete the work. The following is a tentative schedule:
Award of Contract: November 5, 2020
Start of Construction: November 16, 2020
Substantial Completion: February 23, 2022
Completion: March 21, 2022
IV. ALTERNATIVES:
- The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
The authorization request for this construction contract is $520,609.52 with an additional 10% contingency of $52,060.95 for a total of $572,670.47.
Staff is also requesting authorization for the execution of a task order in the amount of $52,060.00 for City Engineer Construction Management.
All costs associated with the SCADA improvements are funded through 2012 Water Bond Proceeds. | | |