Item Coversheet

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY

Subject:Notice of Completion for the Gale Avenue Improvements
Meeting Date:August 20, 2020
From:Marissa Trejo, City Manager
Prepared by:Sean Brewer, Assistant City Manager


I.    RECOMMENDATION:

  • Accept the project as complete; and
  • Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the Performance Bond.


II.    BACKGROUND:

On June 4, 2020, the City Council awarded a construction contract to R.J. Berry Jr., Inc., in an amount of $88,097.00, with an additional contingency of $8,809.70 set aside for any unforeseen incidentals for a total authorization amount of $96,906.70. 

 

The project included, but is not limited to: Pulverization of existing A.C. pavement, sawcutting, grading base material, new A.C. pavement cap, shoulder backing, traffic striping, and construction surveying.

 

A notice to Proceed was issued to R.J. Berry Jr., Inc. providing 20 working days to complete construction. 



III.   DISCUSSION:

The Project was completed ahead of schedule.  The final contract amount is $88,047.50 which is $8,859.20 under the amount approved by City Council on June 4, 2020.

 

The final inspection was done on inspected on July 1, 2020, which concluded that preparation of a final punch list was not necessary. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.



IV.   ALTERNATIVES:

None.

V.    FISCAL IMPACT:

The project was fully funded by TDA Street Maintenance Funds in the amount of $96,906.70. 

 

Authorized funds that were not used in the amount of $8,859.20 will be returned to the City’s TDA Maintenance account and can be used on future street improvement projects.

 

There was no fiscal impact to the General Fund.  

ATTACHMENTS:
File NameDescription
Notice_of_Completion.docxNotice of Completion - Gale Ave