I. RECOMMENDATION:
It is recommended that the Coalinga City Council Award a Contract in the amount of $88,097.00 to R.J. Berry Jr., Inc, 2020 High St., Ste B, Selma, CA 93662 for the Gale Avenue Repaving Project, Project No. PW20-006.
II. BACKGROUND:
On February 6, 2020, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Gale Avenue Repaving Project, Project No. PW20-006. The project includes, but is not limited to: Pulverization of existing A.C. pavement, sawcutting, grading base material, new A.C. pavement cap, shoulder backing, traffic striping, and construction surveying.
III. DISCUSSION:
City Staff received and opened six (6) bids for this project on May 19, 2020, at 2:00 p.m. and R.J. Berry Jr., Inc. was the apparent low bidder with a total bid proposal of $88,097.00. The Engineer’s Estimate was $87,242.00. The entire bid summary is included as Attachment “A”. R.J. Berry Jr., Inc. has furnished the required bid bond. If the City Council decides to award the project to R.J. Berry Jr., Inc. and the “Notice to Proceed” is issued, the contractor will have 20 working days to complete the work. The following is a tentative schedule:
Award of Contract: June 4, 2020
Start of Construction: June 22, 2020
Completion of Construction: July 20, 2020
Coalinga City Council to award the contract and authorize the Mayor and City Clerk to execute the Public Works Agreement in the amount of $88,097.00 plus a contingency amount of $8,809.70 for a total authorized amount for this project of $96,906.70.
Authorize the City Manager to execute a task order with the City Engineer to provide construction engineering support services for the above project in an amount not to exceed $7,900.00.
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids and may increase bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $88,097.00 with an additional 10% contingency of $8,809.70 for a total of $96,906.70. This project is funded with Transportation Development Act (TDA) Street Maintenance Funds.
There will be no fiscal impact to the General Fund, as local street funds must be used for street related projects.
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