I. RECOMMENDATION:
It is recommended by the Assistant City Manager that the Coalinga City Council:
Award a contract in the amount of $259,362.00 to Joe’s Landscaping and Concrete, Inc., 802 Inyo Ave., Newman, CA 95360 for the Median Island Landscaping Project, Project No. PW20-001.
II. BACKGROUND:
In November 2019, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Median Island Landscaping Project, Project No. PW20-001. The project includes, but is not limited to: Clearing and grubbing, subgrade re-compaction and grading, application of pre-emergent herbicide, and landscape installation for center median islands at the following locations:
1. Washington Street from Sunset Street to Monterey Avenue
2. E Roosevelt Street at Alicia Lane
3. Cambridge Avenue at Coalinga Middle School Pedestrian Crossing
4. Enterprise Parkway at Jayne Avenue
5. N Joaquin Street at Washington Street
6. W Cherry Lane from Elm Avenue to Falcon Way
7. N Monterey Avenue from W Polk Street to Washington Street
8. Copper Canyon Court from Sandalwood Street through Buckeye Springs Street
9. Sandalwood Street from Juniper Ridge Boulevard to Copper Canyon Court
10. Juniper Ridge Boulevard from Jayne Avenue to Sandalwood Street
11. Fifth Street from Sunset Street to Cedar Avenue
III. DISCUSSION:
City Staff received and opened five (5) bids for this project on May 5, 2020, at 2:00 p.m. and Joe’s Landscaping & Concrete, Inc. was the apparent low bidder with a total bid proposal of $259,362.00. The Engineer’s Estimate was $294,839.50. The entire bid summary is included as Attachment “A”. Joe’s Landscaping & Concrete, Inc. has furnished the required bid bond. If the City Council decides to award the project to Joe’s Landscaping & Concrete, Inc. and the “Notice to Proceed” is issued, the contractor will have 30 working days to complete the work. The following is a tentative schedule:
Award of Contract: May 21, 2020
Start of Construction: June 8, 2020
Completion of Construction: July 20, 2020
Coalinga City Council to award the contract and authorize the Mayor and City Clerk to execute the Public Works Agreement in the amount of $259,362.00 plus a contingency amount of $25,936.20 for a total authorized amount for this project of $285,298.20.
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids and may increase bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $259,362.00 with an additional 10% contingency of $25,936.20 for a total of $285,298.20. This project is funded from the Measure C Flexible Funding Street Fund Account (172-422-98983). There will be no fiscal impact to the General Fund, as local street funds must be used for street related projects. |