I. RECOMMENDATION:
Council Action:
- Award a contract in the amount of $520,646 to Cal Valley Construction, 5125 N. Gates Ave., Suite 102, Fresno, CA 93722 for the Cambridge Ave and Elm (SR33/198) Signalization, Project No. PW19-001. It is also recommended that a contingency of 10% ($52,064.60) be included in the Council action to cover any unforeseen incidentals for a total construction contract authorization amount of $572,711.
- Authorize the City Manager to execute a task order with the City Engineer to provide construction engineering support services for the above project in an amount not to exceed $29,000.
II. BACKGROUND:
In January of 2015, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Elm Ave. (SR33) and Cambridge Ave. Intersection Project, Project No. PW19-001. The project includes, but is not limited to: Demolition of existing improvements, minor cold planing, sawcutting, installation of curb and gutter, curb, sidewalk, curb ramps, valley gutter, A.C. pavement, aggregate base, fire hydrant removal and relocation, electrical conduit, electrical wire, pull boxes, traffic signal, traffic striping, traffic signage, existing utility lid adjustment, and construction surveying.
III. DISCUSSION:
City Staff received and opened six (6) bids for this project on April 7, 2020, at 2:00 p.m. and Cal Valley Construction was the apparent low bidder with a total bid proposal of $520,646.00. The Engineer’s Estimate was $433,110.00. The entire bid summary is attached. Cal Valley Construction has furnished the required bid bond. If the City Council decides to award the project to Cal Valley Construction and the “Notice to Proceed” is issued, the contractor will have 45 working days to complete the work. The following is a tentative schedule:
Award of Contract: April 17, 2020
Start of Construction: May 11, 2020
Completion of Construction: July 15, 2020
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $520,646.00 with an additional 10% contingency of $52,064.60 for a total of $572,710.60, and City Engineer task order in the amount of $29,000. The total authorized budget for this project is $601,711.
This project is currently budgeted to be funded by Federal Highway Safety Improvement Funds (HSIP) in the amount of $327,740 and Measure C funds FF in the amount of $192,000.
Since there is a shortfall of approximately $82,000 and the City has seen an increase in impact fee collection for streets and roads in the past two (2) years from new housing, staff is recommending shifting all local funds to be paid from streets and roads impact fee fund instead of Measure C - Flex Fund.
Therefore, the following budget allocation shall be used for this project:
HSIP (Federal): $327,740
Streets and Roads Impact Fees: $273,971
Total $601,711
*There will be no fiscal impact to the General Fund. | | |