STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY

The City Council requested City staff to advertise a Request for Proposal (RFP) from Municipal Code Enforcement Consultants who would have the ability to provide full-service code enforcement services. Staff advertised the RFP on December 9, 2019 and proposals were due on January 9, 2020. The RFP requested information such as qualifications of the firm and personnel, relative experience in providing services in a municipal environment, and a fee schedule.

Staff received two (2) proposals from different firms in California. The two (2) firms who submitted are the following:

Staff reviewed the proposals from both firms taking into consideration their qualifications, qualifications of the firm’s personnel, relative experience, completeness of the proposal and the reasonableness of the fee schedule when comparing the firms. After careful consideration, staff feels that Willdan is the best fit for the City of Coalinga to provide the services needed by the City of Coalinga and at a reasonable cost considering the sensitivity of the City’s budget. 

Staff recommends code enforcement services for sixteen hours per week (two eight hour days).  This cost would be $52,416 per year.

Do not authorize the City Manager to enter into a professional services agreement with Willdan for code enforcement services and direct staff accordingly. – staff does not recommend. 

The contract for services with Willdan will be set at a not to exceed amount determined  by the City Council.  The all-inclusive hourly rate is $63.00.  If Council proceeds with staff's recommendation of 16 hours per week, the annual cost would be $52,416.  This is not a budgeted item and the cost would come from the General Fund.