I. RECOMMENDATION:
Staff recommends approval of the proposal received from Bryant L. Jolley, CPA for accounting services related to the preparation for the Fiscal Year 2018-2019 Audit. Staff is recommending the City accept the proposal received from Bryant L. Jolley, CPA because they are a local firm and will travel to Coalinga to work onsite and train the newly hired Junior Accountant on all tasks performed.
II. BACKGROUND:
The City has used Bryant L. Jolley’s firm for Audit Preparation services for the Fiscal Year 2016-2017 audit.
III. DISCUSSION:
Additional assistance is needed in the Finance Department to prepare and complete the audits in an expeditious manner to minimize the risk of losing grant funding. The preparation of the audit requires complex reconciliations and entries in the areas of accounts receivable, accounts payable, payroll, utility billing, debt service, capital assets and grants.
The City solicited proposals from four different firms. A proposal was submitted by Bryant L. Jolley, Muni-Temps. Two firms chose to not submit a proposal due to their own scheduling conflicts.
The proposal submitted by Bryant L. Jolley was $30,000 which was lower than the proposal submitted by Muni-Temps in the amount of $33,390.
IV. ALTERNATIVES:
None.
V. FISCAL IMPACT:
Total amount of the proposal is a not to exceed amount of $30,000. The fiscal impact to the General Fund will be $3,000 (10%) due to the allocation used. The remaining allocations will be applied to the Water (24%), Gas (20%), Wastewater (15%), Sanitation (1%), Transit (10%), and the RDA (20%) funds with the respective percentages. This is an unbudgeted expense.
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