I. RECOMMENDATION:
Financial Services Director recommends the City Council authorize the City Manager to execute the Amendment to the Software as a Service Agreement dated October 17, 2017 for ExecuTime.
II. BACKGROUND:
The City used Paychex Time and Labor for timekeeping prior to the implementation of the Tyler software. Since the implementation of the Tyler software City staff uses Employee Self Service (ESS) for timekeeping.
The City entered in to a Software as a Service Agreement in October 2017 for a full software implementation for the Finance Department. Implementation is yet not complete as the City continues to find additional modules to further improve efficiencies within the Finance Department and the City as a whole.
Tyler Technologies is a leading provider of end-to-end information management solution and services for local governments. Tyler partners with clients to empower the public sector-cities, counties, schools, and other government entities – to become more efficient, more accessible and more responsive to the needs of their constituents. In 2017, Forbes ranked Tyler on its “Most Innovative Growth Companies” list, and Fortune included Tyler on its “100 Fastest-Growing Companies” list.
III. DISCUSSION:
Since the implementation of the Tyler software in 2017 staff has discovered the time keeping capabilities in the ESS module is very limited to the needs of the City for most City departments but most importantly for the Police and Fire Departments. It has been discovered that the timekeeping limitations relating to the overtime reporting for all departments.
ExecuTime Advanced Scheduling automates, simplifies and streamlines your staff scheduling process while minizine labor costs and overtime expenses. The Advanced Scheduling solution makes sure you have the right people working the right job at the right time through a fully integrated, easy-to-use solution that easily scales to suit the needs of small, medium, and large organizations.
Tyler ExecuTime solution offers flexible configuration, time capturing abilities, work schedules and leave requests.
IV. ALTERNATIVES:
None.
V. FISCAL IMPACT:
The fiscal impact for this amendment is one-time costs in the amount of $12,740 and ongoing recurring fees in the amount of $14,233. Total fiscal impact to the General fund will be $510 in one-time costs and $569 in annual recurring costs for this additional module. A copy of the Cost Allocation Plan for the ExecuTime module is included as an attachment to this item.
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