I. RECOMMENDATION:
Authorize a budget appropriation in the amount of $20,000 to purchase equipment necessary to modernize the Council Chambers to provide for improved presentations, recording, and streaming.
II. BACKGROUND:
In the modern era, content delivery has rapidly changed. Now more than ever, citizens wish to engage with City government in a variety of different ways. Amongst them is streaming council meetings to whatever location that they may find themselves. In addition, the Council Chambers is significantly outdated when providing equipment to support reliable council presentations, staff trainings and events and is in need of an upgrade.
III. DISCUSSION:
Staff requests to purchase audio/video equipment necessary to modernize our current infrastructure and be able to stream live/record. In order to accomplish this, significant upgrades to the council chambers will be required. This would include new projectors, screens, microphones, audio equipment, recording equipment, and streaming equipment. Modernizing the equipment would not only allow streaming/recording, it would bolster equipment that is well past its operational lifetime and ensure technological reliability during meetings, trainings and events.
IV. ALTERNATIVES:
- The City may choose to not authorize funding. However, staff feels that the current equipment is obsolete and near failure.
V. FISCAL IMPACT:
The modernization will be accomplished by the use of Community Facility Impact Fees which has ample funds to undertake this project and it well within the scope of the funds use. The total budget requested is $20,000 in order to purchase the necessary equipment and equipment rentals for installation (if needed), as most of the installation will be performed by City staff. | | |