I. RECOMMENDATION:
The Police Department requests the remaining funds in the Department's Capital Project account be used to replace the outdated and aging Access control system and dispatch flooring.
II. BACKGROUND:
During the September 5, 2019, Council meeting the police department was approved to redirect the remaining Capital project fund to replace the access control system at the police department.
III. DISCUSSION:
With the council's approval, the department awarded the project to Security First. After advising the company, they could not move forward with the project. They stated they were unable to complete the project because they did not have the ability to integrate the door locks to the touch screen in dispatch.
Lt. Young reached out to Tel-Tec and they stated they could do the job as directed and at a lower cost. Tel-Tec said they would be able to link the police department to all city buildings with the Tel-Tec security system requiring staff to only have to carry 1 access card or key fob.
Tel-Tec provide a new quote that includes the removal of the old control panel in dispatch and install a new access control system. Tel-Tec quoted the total project at $30,453.37.
With the savings of the access control system the police department would like to replace the flooring in dispatch with a commercial grade wood flooring. This material will be able to take the constant walking and rolling of chairs as well as easy clean up should something be spilt on the floor. The cost of this project would cost no more than $7,000.00
IV. ALTERNATIVES:
Council can decide not to approve this request
V. FISCAL IMPACT:
The funds for this project are available in the department's current fiscal years budget from account number 101-413-9805. The total cost of the project would be approximately $40,000.00. |