I. RECOMMENDATION:
It is recommended that the Coalinga City Council:
Award a Contract in the amount of $962,454.32 to Bush Engineering, Inc., 518 N. Redington Street, Hanford, CA 93230 for the Phelps Avenue Improvements Project. It is also recommended that a contingency of 10% ($96,245.43) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $1,058,699.75.
II. BACKGROUND:
In August 2016, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Phelps Avenue Improvements Project. The project includes demolition of existing improvements, pulverization of existing AC pavement, grading base material, saw cutting, installation of curb and gutter, valley gutter, median islands, sidewalk, curb ramps, A.C. pavement, aggregate base, existing utility lid adjustment, traffic striping, traffic signage, storm drain inlet, storm drain manhole, storm drain piping, fire hydrants, LED street lights, traffic signal detector loops, landscaping installation, irrigation installation and construction surveying.
III. DISCUSSION:
City Staff received and opened eight bids for this project on August 27, 2019, at 2:00 p.m. Bush Engineering, Inc., was the apparent low bidder with a total bid proposal of $962,454.32. The Engineer’s Estimate was $823,850.00. The entire bid summary is included as Attachment “A”. Bush Engineering, Inc., has furnished the required bid bond. If the City Council decides to award the project to Bush Engineering, Inc., and the “Notice to Proceed” is issued, the contractor will have 45 working days to complete the work. The following is a tentative schedule:
Award of Contract: September 5, 2019
Start of Construction: September 23, 2019
Completion of Construction: November 26, 2019
Coalinga City Council to award the contract and authorize the Mayor and City Clerk to execute the Public Works Agreement in the amount of $962,454.32 plus a contingency amount of $96,245.43 for a total authorized amount for this project of $1,058,699.75.
IV. ALTERNATIVES:
The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $962,454.32 with an additional 10% contingency of $96,245.43 for a total of $1,058,699.75. This project is funded by the Remaining RDA Bond Proceeds in the amount of $358,000 and Measure C – Flexible Funding in the amount of $700,699.75. There will be no fiscal impact to the General Fund. | | |