I. RECOMMENDATION:
The Police Department requests the remaining funds in the Department's Capital Project account be used to replace the outdated and aging Access control system
II. BACKGROUND:
The police department installed the Access Control System 25 years ago and have only updated the software and the computer once
III. DISCUSSION:
3 months ago the computer that controls the Access Control System for the department crashed and I currently have no access to my system and unable to add or delete users. The cards that are currently active in the system are still working, but I have no control over the system.
I have obtained a new computer but the software is no longer supported and I am unable to locate anyone to reinstall my access control program.
I have contacted two companies that work on access control system and have and requested they provide a quote that removed the old control panel out of dispatch and install a new access control system. Tel-Tec quoted me $30,000.00 to put a new system in or $35,000.00 to add the police department to city's access control system. The reason for the additional cost to add police department to city hall is due the labor and amount of wiring needed to run from the department to city hall and Tel -Tec is unable to remove the old panel out of dispatch.
I have also been in contact Security First out of Visalia and requested the same work. They advised it would cost approximately $40,000.00 to install a new access control system and to remove the old panel and wiring. This will not connect into the City system.
The Police Department recommends Security First as they are able to complete the full project.
IV. ALTERNATIVES:
1. Council can decide not to approve this request; or
2. Council can approve the request with the work being done by Tel-Tec rather than Security First.
V. FISCAL IMPACT:
The funds for this project is available in the department's current fiscal years budget from account number 101-413-9805 and there would be no impact to the City's General Fund. The total cost of the project would be approximately $40,000.00. |